Payroll & HR Built for Your Ministry
Managing housing allowances, minister taxation, multi-campus labor allocation, and 501(c)(3) compliance is complex. Payroll Partners gives your church a single unified platform — so you can focus on serving your congregation, not spreadsheets.
Why Choose Payroll Partners
Key FactorsTo Consider
At Payroll Partners, we understand the unique challenges churches face when managing payroll. Our specialized services are designed to simplify your payroll processes, allowing you to focus on your ministry. With our expert support and advanced technology, managing payroll has never been easier or more efficient.
Simplified Cloud Based Solution
Integrate payroll, timekeeping and general ledger in one centralized solution with advanced security.
Multi-Campus Management
Track and allocate labor costs across campuses, departments and/or funds.
Workforce Diversity
Accurately manage payroll for varied employee types – clergy staff, lay employees, musicians, security, volunteers and more.
Tax Compliance
Federal, state, and local tax support, including ordained minister self-employment tax and housing allowances.
Everything Your Church Needs
Complete ChurchWorkforce Management
Payroll Partners delivers a fully integrated Human Capital Management platform that unites payroll processing, core HR, time and attendance, ACA compliance, reporting, and mobile access in one system. Ordained ministers receive a W-2 but are responsible for self-employment tax, and our solutions are built to handle that configuration correctly — along with automatic federal, state, and local tax table updates and built-in error alerts to keep you compliant. Flexible and scalable, our solution eliminates paper-based processes and duplicate data entry so your team can stop reacting to payroll problems and start focusing on your mission.
Payroll
A complete payroll engine purpose-built for the unique income structures of religious organizations — ordained ministers, weekend musicians, daycare staff, police officers, volunteers, and more.
- Minister’s housing allowance & self-employment tax
- Pay confidentiality for pastoral staff
- Multi-campus labor allocation & tracking
- Varied employee type handling
- Labor tracking & distribution reporting
- Fund & general ledger cost allocation
Tax Payment & Filings
Our certified tax team stays on top of federal, state, and local requirements for 501(c)(3) organizations — so filings are always accurate and on time.
- Automatic tax table updates (fed, state & local)
- Built-in error checking & compliance alerts
- Electronic I-9, W-4 & federal form storage
- Pay history comparison against filed tax returns
Payroll
A complete payroll engine purpose-built for the unique income structures of religious organizations — ordained ministers, weekend musicians, daycare staff, police officers, volunteers, and more.
- Minister’s housing allowance & self-employment tax
- Pay confidentiality for pastoral staff
- Multi-campus labor allocation & tracking
- Varied employee type handling
- Labor tracking & distribution reporting
- Fund & general ledger cost allocation
Tax Payment & Filings
Our certified tax team stays on top of federal, state, and local requirements for 501(c)(3) organizations — so filings are always accurate and on time.
- Automatic tax table updates (fed, state & local)
- Built-in error checking & compliance alerts
- Electronic I-9, W-4 & federal form storage
- Pay history comparison against filed tax returns
Time & Labor
Flexible, accurate time tracking across every department and campus — with multiple clock-in methods to fit every worker type your church employs.
Physical Time Clocks
Badge, biometric & proximity fob readers
Web Portal
Online timesheets accessible from any browser
Mobile App
Clock in/out and manage time from a smartphone
Employee Leave Tracking
Automated PTO accruals, carryovers & balance rules
Time Off Requests
Electronic request, approval workflow & daily digest alerts
Employee Recruitment
Attract the right candidates for your ministry with a fully integrated applicant tracking system designed for churches of every size.
- Auto-post to Indeed, Glassdoor, ZipRecruiter & more
- Prescreen automation & candidate scoring
- Committee member review & approval workflow
- Compliant background & reference checks
Employee Self Onboarding
Get new staff ready on day one with a fully paperless onboarding experience — from digital offer letters to federal form completion, all handled electronically.
- Electronic offer letter signing from any device
- Digital new hire document delivery & e-Signature
- Manager & employee task checklists
- Real-time new hire paperwork status tracking
- Federal & state form completion online
- EEOC report generation for compliance
Employee Open Enrollment
Simplify benefits administration with an intuitive online enrollment experience for your staff — while keeping your organization fully ACA compliant.
- Online benefits enrollment for all employee types
- Carrier connections for fast, accurate benefits reporting
- ACA compliance alerts, dashboards & reporting
- Automated tracking in measurement & standard periods
- 1094-C & 1095-C preparation, e-filing & employee distribution
- Applicable Large Employer (ALE) calculation
- Health insurance marketplace notice distribution
Reporting & Analytics
Give your leadership team and finance committee clear, real-time visibility into labor expenses, compliance status, and workforce data across every campus and fund.
- Labor expense reporting by fund & GL account
- Workers’ Compensation reporting by premium code
- New hire reporting with salary, department & location
- Pre-formatted EEO-1, OSHA & VETS-100 reports
- No-code configurable report builder
Imports, Exports, & Integrations
Connect payroll and HR data to the accounting, general ledger, and retirement systems your church finance team already relies on — no duplicate data entry.
- General ledger mapping at granular budget level
- Automated export to 401(k) & 403(b) providers
- Secure employee demographics data import
- Integrations with Sage, Shelby, Blackbaud, QuickBooks & ACS
- Automated file generation & third-party delivery
- Custom integration creation if one doesn’t exist
Customer Service
You’ll never be handed to a call center. Every church receives a dedicated implementation manager and ongoing support from a team that understands ministry.
- Dedicated implementation manager — single point of contact
- Support by phone, email & online request
- System training using your actual data
- Online help center & instructor-led training library
- Dedicated success team for long-term adoption
- Proven track record for retention, response time & satisfaction
System Security
Your congregation’s sensitive payroll and HR data deserves enterprise-grade protection. Our infrastructure is built on industry-leading security standards you can trust completely.
- Multiple Tier 4 rated SOC 1 Type 2 compliant data centers
- 256-bit SSL encryption with secure HTTPS authentication
- Two-factor authentication & mobile phone verification
- Daily reconciliation — your funds never commingled
- Full audit trail for all employee data changes
- Role-based access control for admins, managers & staff
Real StoriesFrom Our Clients
