27 Jun How to: Add an Hours Alert in Employee Setup in TimeWorks Plus
The “Hours Alert” tool is used to give a notification on an employee’s time card, as well as the “Daily Auto Email” report, when they are close to reaching a set amount of hours in a work week. This tool is a great way to help manage hours for the Affordable Care Act (PPACA), but can be used in other instances as well, such as overtime warnings.
An example of this would be to set a notification to alert you when an employee approaches 30 hours in the work week. See below.
- Once the “Hours Alert” rule is activated by your timekeeping provider, a new column called “Max Weekly Hours” is added to the employee profiles on the “Employee Setup” page.
- In the “Max Weekly Hours” field, you have the ability to set, and change the total number of max hours for the trigger to send a notification per employee. A date stamp will also display in this field. In the example below, the max hours have been set to 30 hours
- To see the “Hours Alert” tool in action, we look at an employee’s time card for the current pay period. The “Alert” column now displays between the “Date” and “In” columns.
- The notification will appear as an information icon, a blue circle with an “i” in the “Alert” column. To view its message hover over the icon. An example of a message might be “employee will hit 30 hours at 4:33pm” or “the employee will hit 30 hours in 5 hours.”
- In this example, the “Hours Alert” rule was set by the timekeeping provider to trigger a notification 10 hours before the employee reaches the max hours of 30.
- The “Hours Alert” can also be set up with a “Clock Prompt” by your timekeeping provider. In the example below the “Clock Prompt” is the “Hours Notice” column. The notification is displayed in text form on the employee’s time card. See below.
Note: The “Hours Alert” can display on other reports. Contact your Payroll Partners for details.
This information is provided with the understanding that Payroll Partners is not rendering legal, human resources, or other professional advice or service. Professional advice on specific issues should be sought from a lawyer, HR consultant or other professional.